Job-Board Events Associate

Events Associate

Washington State

position description


About us

Group Health Foundation is a relatively new and growing 501(c)(4) philanthropic organization committed to partnering with communities across Washington state to transform the balance of power to ensure equity and racial justice across Washington and beyond. We are seeking an Events Associate to join our expanding team.

Cultivating a staff team that embodies the diverse experiences of Washington communities is essential to these aspirations. We strongly and sincerely encourage applications from people of color; immigrant, bilingual, and multicultural individuals; d/Deaf people and people with disabilities; members of LGBTQIA+ and gender non-conforming communities; and people with other diverse backgrounds and lived experiences.

To learn more about our work, our approaches, and our values, please visit our website.

Position summary

Reporting to the Events Manager, the Events Associate provides project management and administrative support in the planning, organizing, and designing of meetings, events, retreats, convenings, and conferences. The Foundation is also committed to supporting businesses that reflect the diverse communities of Washington, and the Events Associate is charged with ensuring that the Foundation is demonstrating our values by contracting with diverse businesses, vendors, and consultants. The Events Associate will support both external and internal events, including board meetings and staff retreats. The position requires extensive interaction with staff and community stakeholders. The Events Associate must have a passion for equity and a deep commitment to making the Foundation fully accessible to communities across the state of Washington.

This is a full-time, non-exempt position. We are actively recruiting applicants in Tacoma and Pierce County, the Tri-Cities region, the greater Spokane region, the Wenatchee area, and the Vancouver area. Priority will be given to candidates who both live in and have a deep connection to communities in these areas. Employees who live near one of our offices are expected to work in the office at least two days per week. We currently have offices in Seattle and Pasco and are planning to open an office in Tacoma in 2023.

Some early morning, evening, and weekend hours will be required. Statewide and regional travel should be expected. All employees participate in our quarterly offsite retreats, which often require travel and overnight stays.

Primary responsibilities

  • Provide support and project management for a broad range of community events and convenings in-person and virtually
  • Collaborate with other team members in planning and executing events, including scouting locations; developing timelines, agendas, guest lists, and materials; sending and tracking invitations; overseeing event registration; and managing event details
  • Coordinate logistics for internal and external meetings, providing relevant preparation materials and ensuring appropriate follow-up
  • Partner with program staff to fill tables for Foundation-sponsored events
  • Support travel arrangements for events and serve as a resource to the entire organization for travel
  • Fulfill the administrative duties of the role, including composing, editing, and formatting documents; creating event budgets; completing expense reports; and processing reimbursement requests
  • Support the organization’s efforts on the topic of accessibility as it relates to events as well as larger organizational initiatives and projects
  • Research, compile, and track diverse vendors for use by the whole organization
  • Contribute one’s own ideas, perspectives, and lived experiences to the emerging culture of the Foundation
  • Assume other responsibilities and explore new opportunities that arise with the evolving needs and aspirations of the Foundation

Qualifications

  • A deep commitment to equity and social justice, and strong alignment with our organizational values
  • Desire and ability to work with people of diverse backgrounds, cultures, perspectives, and lived experiences
  • An understanding of the foundational role that racism, ableism, sexism, and other forms of bias and oppression play in perpetuating inequity
  • Knowledge of, or a strong desire to learn about, the needs of communities across the state that are most impacted by structural inequities
  • Humility and curiosity, and an understanding of how these qualities are connected to success in this role
  • Demonstrated ability to cultivate relationships and to work effectively and respectfully with politically, ideologically, culturally, and geographically diverse people and communities
  • Prior experience with and a passion for working on issues of disability justice, racial justice, and accessibility
  • Experience planning or supporting large-scale events and gatherings
  • Ability to manage competing priorities in a fast-paced environment
  • Strong project management skills, organizational skills, and attention to detail
  • Ability to be self-directed, take ownership, and see projects to completion in a timely manner
  • A strong service orientation, and the ability to problem-solve quickly
  • Strong verbal, non-verbal, and written communication skills combined with the ability to listen deeply and authentically
  • Demonstrated capacity for self-reflection
  • Demonstrated ability to take initiative and contribute to the goals of a dynamic and growing organization
  • Ability to authentically connect the Foundation’s mission and aspirations with one’s own personal and lived experiences
  • Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, and SharePoint) and Adobe (Acrobat DC) and ability to adapt to new technologies
  • Ability to take part in meetings and events outside of core business hours
  • Enthusiasm for traveling throughout Washington and engaging with communities that may be different than your own (travel is estimated at 20-30% for this position)

Compensation

In addition to a positive and flexible work culture, we attract, retain, and motivate exceptional people with an equitable and competitive compensation package. Salary ranges are set according to an explicit compensation policy, and relevant data are reviewed when setting ranges for each position. The anticipated starting salary range for this position is $70,000 to $85,000. A compensation enhancement is provided to employees with indigenous or advanced language proficiency in more than one language that they utilize to advance the Foundation’s work across Washington. We offer a comprehensive benefits package that includes fully paid medical/dental/vision coverage for employees and dependent children (and partial coverage for partners and spouses), a 10% retirement contribution, generous and flexible paid time off, paid family and medical leave, a transit pass (where available), and support for ongoing professional development.

To apply

Please submit your resume and a cover letter expressing your specific interests through our online application portal. Priority will be given to applications submitted by Monday, June 13. You will receive an automatic acknowledgment of your application once you submit your materials, and you can expect updates from the Foundation every two to three weeks once the priority deadline has passed.

We are committed to creating conditions where all candidates are able to fully express their talents and potential and invite you to let us know if there are any accommodations that we can provide to support you in your pursuit of this role.

Thank you for your interest in joining
Group Health Foundation!